1. Eligibility: The Institute shall at its sole discretion determine the eligibility of a company, product or service for inclusion in the exhibit hall. Eligibility is contingent upon Exhibitor’s compliance with the terms and conditions set forth herein.
2. Liability: Exhibitor waives any and all claims, for any reason and to the fullest possible extent allowed by law, against the Institute, its agents or employees and the lessors or owners of the exhibit facilities for any actions, losses, cost, damages, claims, theft or expenses relating to Exhibitor’s property or bodily injury to its
agents, representatives or employees. Exhibitor must leave the exhibit space in the same condition as it was found. Exhibitor or its representatives shall not injure or deface the walls, columns, floors, or furniture of the
exhibit facilities. All property destroyed or damaged by Exhibitor or its representatives must be replaced in its original condition by Exhibitor at its own expense.
3. Character: The character of exhibits is subject to approval by the Institute. Distribution of promotional or marketing materials of any kind is limited to the confines of the Exhibitor’s booth. Exhibitor may not leave materials in registration areas, meeting rooms, guest rooms or other facilities of the convention hotel without
the permission of the Institute.
4. Substitution: Exhibitor may not assign or sublet any portion of the space assigned without the written permission of the Institute. Exhibitor may not display any article not regularly manufactured or handled by Exhibitor nor may Exhibitor distribute marketing or promotional materials for another company without the written permission of the Institute.
5. Private Functions: Exhibitor agrees not to hold private functions and/or host hospitality suites during the scheduled hours of the conference or its related functions without the written permission of the Institute.
6. Exhibit Assignments: The Institute reserves the right to determine location assignments and to make changes at any time, as it may in its sole discretion deem necessary.
7. Exhibit Set Up/Break Down: Exhibitor must be set up and be fully operational by 8:00 a.m. on April 7. All exhibit booths must remain open for the entire duration of the conference. All exhibits must be removed by 1:00p.m. on April 9. Anything leftover will be discarded.
8. Storage: Exhibitor shall be responsible for storing all shipping and packing materials out of sight while the conference is in session. The Institute and the Westin New Orleans are not responsible for the storage of any display materials or empty crates.
9. Handling: Exhibitor shall be responsible for arranging its own shipment of materials to and from the Westin New Orleans. All shipments to the hotel shall arrive no more than 3 days earlier than the Exhibitor. The Institute will provide shipment instructions, freight receipt policies and fees to Exhibitor in February. Exhibitor is responsible for all related fees.
10. Security: The Institute will not provide security for the exhibit area. Neither the hotel nor the Institute is liable for or insures against damage to or theft of Exhibitor property.
11. Compliance with Laws: Exhibitor must comply with all local laws, rules, regulations and ordinances or they will be asked to leave the conference.
12. Amendment to Rules: The Institute reserves the right to change or add terms and conditions as it shall deem necessary.
13. Inclusion of Marketing Materials: All logos and other marketing paraphernalia included in sponsorship level are due to
[email protected] no later than March 1, 2025.
